Pursuit/Proposal Coordinator
By Bryce Benson
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Pursuit/Proposal Coordinator (full-time position): We are seeking a detail-oriented, deadline-driven Pursuit/Proposal Coordinator to lead and support proposal efforts for public and private-sector opportunities. This role is responsible for coordinating, writing, and producing compelling, compliant responses to RFPs, RFQs, SOQs, and other pursuit-related materials in support of our civil engineering and surveying services.
The ideal candidate thrives in a fast-paced, collaborative environment, enjoys managing complex deliverables, and knows how to turn technical information into clear, persuasive content.
Traits of an Ideal FOCUS Team Player:
- Detail-oriented with a strong commitment to quality and accuracy
- Self-starter who can manage tasks independently while collaborating with technical teams
- Comfortable working with engineers, surveyors, and subject-matter experts
- Calm under pressure and adaptable to shifting priorities and tight deadlines
- Curious, coachable, and eager to improve pursuit strategies and outcomes
Responsibilities:
Pursuit & Proposal Management
- Coordinate end-to-end proposal development for government and private sector pursuits, including RFPs, RFQs, SOQs, and interview materials
- Develop proposal schedules, outlines, and compliance matrices to ensure all requirements are met
- Facilitate kickoff meetings and manage inputs from technical staff, project managers, and leadership
- Track pursuit progress, deadlines, and deliverables across multiple concurrent proposals
Writing & Content Development
- Write, edit, and refine proposal narratives, resumes, project descriptions, and executive summaries
- Translate technical information into clear, client-focused, and persuasive messaging
- Ensure proposals reflect the firm’s brand voice, differentiators, and win themes
- Proofread and quality-check all materials for clarity, consistency, grammar, and compliance
Graphics & Production Coordination
- Collaborate with graphic designers or marketing staff to develop layouts, infographics, and visual elements
- Prepare final proposal packages for digital and hard-copy submission, including formatting, file assembly, and uploads
- Ensure adherence to agency-specific submission platforms and requirements
Content & Process Management
- Maintain and update proposal content libraries, resumes, project sheets, and boilerplate materials
- Assist in post-pursuit debriefs, lessons learned, and continuous improvement of proposal processes
Qualifications:
Required Qualifications
- Bachelor’s degree in Marketing, Communications, English, Journalism, or a related field (or equivalent experience)
- 2+ years of experience in proposal coordination, marketing, or pursuit support—preferably in the AEC, engineering, construction, or professional services industry
- Strong writing, editing, and proofreading skills
- Experience working with RFPs, RFQs, or formal proposals
- Exceptional organization and time-management skills with the ability to manage multiple deadlines
- Proficiency in Microsoft Word, PowerPoint, and the Adobe Suite (InDesign, Acrobat)
Preferred Qualifications
- Experience in civil engineering, surveying, construction, architecture, or related technical fields
- Familiarity with government procurement processes and public agency proposals
- Experience with CRM or proposal management software (e.g., Deltek, OpenAsset, Cosential, etc.)
- Basic understanding of graphic design principles and proposal layout
- Experience supporting interview preparation or presentation development
Starting Pay:
$60K – $80K
Schedule:
This is a full-time, hourly position
8-hour shift
Monday to Friday, no weekends
What we bring to the table:
- Paid time off accrued upon hire and increases with set benchmarks
- 13 paid holidays with opportunities to earn more for meeting company goals
- Generous 80% healthcare premium contribution through Select Health with an HSA match up to $200/month after a 60-day probationary period.
- Access to dental, vision, life, and other insurance benefits after the probationary period
- 401(k) match after a 6-month probationary period, matches 100% for the first 3% and then 50% for the next 2% so we can help you build your financial future
- Employee Assistance Program (We are here to support you)
- Employee and family engagement activities
- Employee recognition
- $10,000 life insurance policy 100% paid by FOCUS
- A fulfilling and genuine work environment
- In-house training and mentoring program
- Many opportunities and resources for personnel development
- Winner of the 2022, 2023, 2024 & 2025 Top Workplace award and the 2024 & 2025 Utah’s Best Companies to Work For award
All employment offers are contingent upon acceptable drug screening, a clean motor vehicle record, and a criminal background check. Full-time employees are eligible for a competitive benefits package, including:
FOCUS Consulting is an Equal Opportunity Employer/Affirmative Action employer and employment selection decisions are based upon merit, qualifications, and abilities. FOCUS does not discriminate in employment opportunities or practices based on: race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status, or any other characteristic protected by country, regional, or local law.
Notice to External Search Firms: FOCUS Consulting does not, nor do we intend to in the future, utilize the services of recruiters or placement agencies.
Pursuit/Proposal Coordinator (full-time position): We are seeking a detail-oriented, deadline-driven Pursuit/Proposal Coordinator to lead and support proposal efforts for public and private-sector opportunities. This role is responsible for coordinating, writing, and producing compelling, compliant responses to RFPs, RFQs, SOQs, and other pursuit-related materials in support of our civil engineering and surveying services.
The ideal candidate thrives in a fast-paced, collaborative environment, enjoys managing complex deliverables, and knows how to turn technical information into clear, persuasive content.
Traits of an Ideal FOCUS Team Player:
- Detail-oriented with a strong commitment to quality and accuracy
- Self-starter who can manage tasks independently while collaborating with technical teams
- Comfortable working with engineers, surveyors, and subject-matter experts
- Calm under pressure and adaptable to shifting priorities and tight deadlines
- Curious, coachable, and eager to improve pursuit strategies and outcomes
Responsibilities:
Pursuit & Proposal Management
- Coordinate end-to-end proposal development for government and private sector pursuits, including RFPs, RFQs, SOQs, and interview materials
- Develop proposal schedules, outlines, and compliance matrices to ensure all requirements are met
- Facilitate kickoff meetings and manage inputs from technical staff, project managers, and leadership
- Track pursuit progress, deadlines, and deliverables across multiple concurrent proposals
Writing & Content Development
- Write, edit, and refine proposal narratives, resumes, project descriptions, and executive summaries
- Translate technical information into clear, client-focused, and persuasive messaging
- Ensure proposals reflect the firm’s brand voice, differentiators, and win themes
- Proofread and quality-check all materials for clarity, consistency, grammar, and compliance
Graphics & Production Coordination
- Collaborate with graphic designers or marketing staff to develop layouts, infographics, and visual elements
- Prepare final proposal packages for digital and hard-copy submission, including formatting, file assembly, and uploads
- Ensure adherence to agency-specific submission platforms and requirements
Content & Process Management
- Maintain and update proposal content libraries, resumes, project sheets, and boilerplate materials
- Assist in post-pursuit debriefs, lessons learned, and continuous improvement of proposal processes
Qualifications:
Required Qualifications
- Bachelor’s degree in Marketing, Communications, English, Journalism, or a related field (or equivalent experience)
- 2+ years of experience in proposal coordination, marketing, or pursuit support—preferably in the AEC, engineering, construction, or professional services industry
- Strong writing, editing, and proofreading skills
- Experience working with RFPs, RFQs, or formal proposals
- Exceptional organization and time-management skills with the ability to manage multiple deadlines
- Proficiency in Microsoft Word, PowerPoint, and the Adobe Suite (InDesign, Acrobat)
Preferred Qualifications
- Experience in civil engineering, surveying, construction, architecture, or related technical fields
- Familiarity with government procurement processes and public agency proposals
- Experience with CRM or proposal management software (e.g., Deltek, OpenAsset, Cosential, etc.)
- Basic understanding of graphic design principles and proposal layout
- Experience supporting interview preparation or presentation development
Starting Pay:
$60K – $80K
Schedule:
This is a full-time, hourly position
8-hour shift
Monday to Friday, no weekends
What we bring to the table:
- Paid time off accrued upon hire and increases with set benchmarks
- 13 paid holidays with opportunities to earn more for meeting company goals
- Generous 80% healthcare premium contribution through Select Health with an HSA match up to $200/month after a 60-day probationary period.
- Access to dental, vision, life, and other insurance benefits after the probationary period
- 401(k) match after a 6-month probationary period, matches 100% for the first 3% and then 50% for the next 2% so we can help you build your financial future
- Employee Assistance Program (We are here to support you)
- Employee and family engagement activities
- Employee recognition
- $10,000 life insurance policy 100% paid by FOCUS
- A fulfilling and genuine work environment
- In-house training and mentoring program
- Many opportunities and resources for personnel development
- Winner of the 2022, 2023, 2024 & 2025 Top Workplace award and the 2024 & 2025 Utah’s Best Companies to Work For award
All employment offers are contingent upon acceptable drug screening, a clean motor vehicle record, and a criminal background check. Full-time employees are eligible for a competitive benefits package, including:
FOCUS Consulting is an Equal Opportunity Employer/Affirmative Action employer and employment selection decisions are based upon merit, qualifications, and abilities. FOCUS does not discriminate in employment opportunities or practices based on: race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status, or any other characteristic protected by country, regional, or local law.
Notice to External Search Firms: FOCUS Consulting does not, nor do we intend to in the future, utilize the services of recruiters or placement agencies.